8 Important Wedding Venue Questions You Should Be Asking
When you start your search for the perfect venue you have many factors to consider. It’s not that easy to walk in and just find the place of your dreams. You have to know what items to look for in the contract and what questions to ask.
Since most couples have not done this before, the contracts and the whole process can seem overwhelming and daunting.
You and your fiancé likely have a picture in your head of how you want the day to look and feel, and the venue is a significant part of the puzzle to get right.
However, sometimes the place that looks the way you imagined may not check some very key boxes on the wedding venue checklist that matter in how both the day of and entire wedding planning process flow.
In an effort to save you some time and energy during this overwhelming time, here is a little wedding venue questions checklist for young couples, with a list of important questions to ask the wedding venue.
1. Do you have my desired date available?
The first and most obvious wedding venue question from the list of questions to ask the wedding venue is to find out if the wedding venue is even available.
Many couples have a specific date in mind. If you do, you need to make sure that they are available on that date. If you are more flexible about what date you get married, then ask about what their availability is in your desired time range.
2. Are you in my price range?
It doesn’t matter how much you love a venue if they aren’t in your price range.
Be realistic about your budget and account for all the various areas that are going to require your financial consideration as well, it’s better to come in a little under your price range and have room for incidentals.
You also want to find out about the venue’s payment schedule, how much the deposit is, what’s included in your package, etc.
3. Do you have a list of approved/required/suggested vendors?
Another wedding venue question you must answer is whether you want to bring your own vendors in or use ones provided by a venue. If you want to use outside vendors, you then need to find out what that venue’s policy is about that.
You’ll want to especially ask about catering, if they have an in-house caterer, etc. If you can bring in your own vendors, do they charge extra fees for this? Plus, a displacement fee for NOT using their vendors
4. What is the venue’s capacity?
Another important thing to ask the wedding venue is the total capacity of the place.
You’ll want to also make sure to find out how many people can fit with a band versus a DJ because the numbers may differ.
Venue capacity is a big factor to consider depending on the number of guests you are likely going to invite, so it’s best to ensure they can all be accommodated comfortably.
5. What happens if it rains?
If your wedding is outdoors, you’ll want to know what their plain is for bad weather. The rain option is the most important aspect of a venue. Where will it take place?
When do you make the rain call? What happens if it rains during the ceremony and you’re outside? Do they have umbrellas on standby?
6. Who will be our main contact as we plan our wedding
It’s good to know if the person who helps you with the planning will also be involved day-of. Even see if you can meet them before you book, most venues will have that option available if you ask.
Being involved and proactive with your contact person at the venue will help you and your wedding team rest easy knowing everyone’s on the same page and in communication.
7. May I bring in my own rentals?
When you see the venue, can you bring in your own linens and chairs? If you bring in your own chairs, will they charge you a storage fee? This sometimes can be more costly than the chairs themselves, so be in the know.
If you bring in your own linens, will they actually place them down for you or do you or your planner have to actually physically place down the linens? This can be time-consuming.
What if the linens are wrinkled, can we get them pressed? Most will allow you to steam them but the will not assist you.
8. What is the end time sound ordinance?
Many people love to continue the celebrations, however, you may have restrictions. Ask about the end time and the hour allowed.
You will be surprised to know that most parties have to end music by 11 PM – and sometimes couples are not okay with that. So what are your after-party options?
In the end, never assume and make sure that ALL that is verbally promised is physically written down. Always keep a paper trail of the conversations to use as a back up in case management changes and your original contact person has left the property.
Always hire a planner who acts as your advocate and knows the questions to ask. Knowledge is power and a great planner should have the knowledge needed to ask the RIGHT wedding venue questions.
When this is the first time a couple is planning a wedding, they need a strong, knowledgeable advocate in their court.
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